Privacy Policy

Last updated: 11 July 2026

The People Powered respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store and protect personal information when you use our website, contact us, join our HR resource library, apply for a role, or work with us as a client.

For the purposes of UK data protection law, the data controller is:

[PLACEHOLDER: EXACT LEGAL ENTITY NAME], trading as The People Powered
Registered office: [PLACEHOLDER: REGISTERED OFFICE ADDRESS]
Trading address: [PLACEHOLDER: TRADING ADDRESS IF DIFFERENT]
Company number: [PLACEHOLDER: COMPANIES HOUSE NUMBER OR NOT APPLICABLE]
Privacy contact email: [PLACEHOLDER: PRIVACY CONTACT EMAIL — currently team@thepeoplepowered.com]
ICO registration: [PLACEHOLDER: ICO REGISTRATION NUMBER OR CONFIRMATION OF REGISTRATION STATUS]

1. The personal data we collect

We may collect and process contact details, enquiry information, client information, HR resource-library signup details, careers/CV information, website analytics data, and communications with us.

Please avoid sending unnecessary special category data through website forms. If an HR issue involves sensitive information, we will handle it carefully and only process what is necessary for the purpose agreed with you.

2. How we collect personal data

We collect personal data when you submit a form, email or call us, join the resource library, request a download, apply for a role, become a client or prospective client, or browse the website subject to cookie settings and applicable law.

3. How we use your personal data

We use personal data to respond to enquiries, assess urgency, arrange calls or meetings, provide HR consultancy and related services, deliver requested resources, manage careers enquiries, send relevant updates where permitted, improve our website and services, meet legal obligations, and protect our business and website.

4. Lawful bases for processing

Depending on context, we rely on contract, legitimate interests, consent, legal obligation, and where necessary explicit consent / legal claims / employment law obligations for special category data.

5. Marketing and resource-library communications

If you join the HR resource library or request updates, we may send practical HR resources, service information and related content. You can unsubscribe at any time using the link in our emails or by contacting [PLACEHOLDER: PRIVACY CONTACT EMAIL]. We do not sell your personal data.

6. Sharing personal data

We may share personal data with trusted service providers who help us run the website and business, such as [PLACEHOLDER: HOSTING PROVIDER], [PLACEHOLDER: FORM STORAGE / CRM], [PLACEHOLDER: EMAIL MARKETING TOOL], analytics providers including future GA4 / Microsoft Clarity if installed, booking tools such as future Calendly if installed, professional advisers, and secure file-storage providers.

7. International transfers

Some providers may process data outside the UK. Where this happens, we take steps designed to ensure appropriate safeguards are in place.

8. How long we keep personal data

Indicative retention periods: general enquiries up to 24 months after last contact; client matter records up to 7 years after the end of the relationship unless a longer period is required; resource-library and marketing records until unsubscribe or list cleaning; careers applications up to 12 months unless longer retention is agreed; analytics data according to configured retention. [PLACEHOLDER: CONFIRM FINAL RETENTION POLICY]

9. Your rights

You may have rights to access, correct, delete, restrict, object to processing, withdraw consent, request portability where applicable, and complain to the UK Information Commissioner’s Office. To exercise rights, contact [PLACEHOLDER: PRIVACY CONTACT EMAIL].

10. Security

We use appropriate technical and organisational measures to protect personal data. No website or email system is completely secure, so please avoid sending highly sensitive information unless we have agreed a secure method.

11. Cookies

We use cookies and similar technologies as described in our Cookie Notice. Non-essential cookies should only run where consent is required and has been given.

12. Changes to this policy

We may update this Privacy Policy from time to time. The latest version will always be published on this page.